Why You Need Automatic Files Backup and Secure Offsite Data Files Storage

In truth, everyone who uses a computer for important work needs to have automatic files backup and secure offsite data files storage. In fact, the process should be so secure as to be HIPAA compliant.

It used to be enough to do manual files backup. You would save a copy of your file on a CD and keep it in a CD case. Perhaps you would also make a printout of your files and put it in a filing cabinet as hard copy. A few people would take the extra step of saving the file on another computer in the same office or in a laptop to carry around. This is supposed to be all you need to do to protect your valuable files against viruses or hard drive crashes. But this means you have to do your manual files backup for each and every file you create and every time you update or edit a file. This can be a very laborious process especially when you are working on a lot of files and voluminous data. You are liable to forget doing your manual files backup at some point. What if that virus strikes or that hard drive crashes just after you have forgotten to do your manual files backup?

Even if you are unusually industrious in doing your manual files backup, you are still not a hundred percent safe. When the physical location of the backup files is compromised by fire, water damage or any natural disaster, all files on CDs or printouts are damaged or completely lost. Even multiple computers in the same location can be damaged to the point that files become irretrievable. Laptops and computer notebooks that are carried around are, on the other hand, vulnerable to theft.

If your data is truly valuable, only automatic files backup and secure offsite data files storage will do.

Automatic backup software is available for installation in laptops, personal computers, company work stations or even company servers. The user identifies what files are to be included in the automatic backup and when the backup is scheduled. It is recommended that the automatic backup be scheduled at least once every day, to be done at the end of the usual working hours. This will ensure that all new files created that day and all edits or updates on existing files will be automatically backed up. There is no danger of missing a backup at any time.

Where are the backup files stored? The answer lies in secure offsite data files storage. This usually comes bundled with automatic backup software. While the automatic backup is being done, your data is being sent online through a secure file transfer using 128-bit encryption to a remote data center. Make sure that the remote data center is world class, disaster proof, provided with uninterrupted generator power, protected with biometric locks and guarded round the clock by professional security experts. It should also be HIPAA compliant in terms of confidentiality.

You should be able to access your backup files online at all hours from any location using a secure password. Although packages have predetermined storage limits, make sure the service provider gives you an option to upgrade to the storage size you need whenever necessary.

With your data files in a secure offsite data center, it will always be safe from fire, water damage, natural disasters or theft and will be available and accessible at any time from anywhere in the world for as long as you have your secure password.

Now that you know why you need automatic files backup and secure offsite data files storage, there is no excuse for losing your valuable files.

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